Judy Donnelly presented a “Thank You” letter to the Board for the sponsorship of NCCIA at the 2nd Annual James E. Taylor High School March-a-Thon and Community Parade on Saturday, August 13, 2011.
Sgt. Simon and Deputy Maxey presented the brief crime analysis report. A written report for the month of September was distributed to the Board. A question and answer session was conducted. Deputy Maxey was also in attendance to meet the Board of Directors.


The Board reviewed the minutes of the General Meeting of the Board held on August 11, 2011. A motion was made by Director Galloway and seconded by Director Hamelin to accept the minutes as presented. All were in favor.



The Monthly Architectural Review Report for September was presented in written form.


Director Wills advised that Quality Concrete Construction has completed alley repairs at Brenwick Court and also at the alley approach at Yorkway Drive.

Director Wills advised that the Road Repair Report provided by SCS was presented to the Mason Creek UD Board for submittal to Harris County. Harris County applied black top as a temporary repair to some of the locations and proposed plans are to concrete at a later time.

Director Mach addressed the proposed plan for Harris County Precinct #3 to design, build, and maintain approximately 1.26 miles of trail along the southwest side of Mason Creek. He advised that the homeowners’ deeds at Rustic Knolls and Barkston Drives show that they own the land; however Kickerillo Company, the developer, deeded the land to Harris County. The homeowners are contesting the transfer of ownership from Kickerillo Company to Harris County. Director Mach advised that the Board must take a neutral position on this issue, but a newsletter article may be merited. The Board authorized Director Mach to draft an article for approval of the Board.


The following Landscape Committee Report was presented by Director Svetlik:
The final holiday decorations proposal from Silversand Services at a cost of $2,399.00 was signed by Director Svetlik in behalf of NCCIA.
A proposal from SLI Landscape, Inc. to add a 1 ½” rotor zone and Unik controller Esplanade #18 at Kingsland Blvd. for better coverage at a cost of $1,260.00 was reviewed by the Board. Director Wills agreed to check the area to determine if additions are merited.


Director Mach presented the Legal Liaison Report as follows:
The written Delinquency Report dated September 23, 2011 was addressed. The report indicates 15 homeowners are past due for two years or more and 31 homeowners still owe for 2011.

The foreclosure listing was reviewed by the Board.
The attorney status report for the month of October from Michael Gainer, Association Attorney, was distributed for review and consideration of the


Director Mach called for Board Member volunteers to submit newsletter articles for the next edition of the “Nottingham Country View”. Proposed articles were addressed.


Director Wills addressed the 2010 Annual Audit and the 2010 Federal Income Tax Return prepared by Joseph Stoller, CPA. A motion was made by Director Wills and seconded by Director Brown to accept the audit and tax return as presented. All were in favor.


The NCCIA Web Site Report for the month of September from Sam Cresap, Web Master, was presented in written form for review and consideration of the Board.


Director Svetlik advised that the fall Yards-Of-The-Seasons would be awarded the last week of October.


Nancy Callaway presented the Management/Financial Reports which were also presented in written form for review and consideration of the Board.

Nottingham Country Community Improvement Association, Inc.

Thursday, October 13, 2011

Minutes of the Board of Director's General Board Meeting

Pursuant to Article V, Section One, of the First Restated By-Laws of Nottingham Country Community Improvement Association, Inc., the Board of Directors meeting was duly called and held on October 13, 2011 at the Mason Creek Community Center, located at 20201 Kingsland Boulevard, Katy, Texas 77450. Director Mach called the meeting to order at 6:30 P.M. Quorum was established.

Present
Don Mach President
Bruce Hamelin Vice President
Tom Brown Secretary
Robert Wills Treasurer
Clint Galloway Director
Kim Svetlik Director

Sgt. Simon Ramirez Deputy
Kevin Maxey Deputy
Ronald Buonimo, Harris County Precinct #5

Residents:
Judy Donnelly
Ricardo Prado
​

Absent:
Robert Drisaldi Director
Allen Hess Director










Nancy Callaway SCS Management Services, Inc.

HOMEOWNERS/VISITORS TO ADDRESS THE BOARD:

COMMITTEE REPORTS:

Yards-Of-The-Seasons

MINUTES

OLD BUSINESS:

NEW BUSINESS:

DEED RESTRICTION COMMITTEE REPORTS:

ADJOURNMENT:

Architectural Review

Environmental Control

Landscape

Legal Liaison Report

Newsletter

Website Report

Treasurer’s Report

MANAGEMENT/FINANCIAL REPORTS:

Policies and Resolutions

Community Garage Sales:

ACTION ITEM REPORT:

CAMI REPORT

Holiday Flags:

The Common Area Maintenance Inspection Report dated September 23, 2011 was presented in written form for review and consideration of the Board. Director Wills advised that all items on the report with the exception of repairing the volleyball net are completed.


The Action Item List was reviewed by the Board.


There was no old business addressed.


2011 Annual Meeting Preparation –
1) Director Brown advised that Tom Brown, Clint Galloway, Bruce Hamelin, and Allen Hess were selected as candidates by the Nominating Committee. A motion was made by Director Galloway and seconded by Director Hamelin to accept the slate of candidates for the 2011 election. All were in favor.
2) Certifications of Candidates for Director Positions were issued to the slate of candidates to complete and sign.
3) The Annual Meeting Notice and the Proxy/Ballot prepared by SCS based on the new state laws were reviewed and accepted by the Board.


The Board reviewed the Policies and Resolutions required by the new state laws for Records Retention; Records Production; Payment Plan; Assessment Collection Schedule; and Association’s Policies/Guidelines regarding Flags, Flagpoles, Solar Panels, Solar Energy Devices, Storm Roof Shingles, Solar Roof Shingles, Energy Efficient Roof Shingles, Rain Barrels, Rainwater Harvesting Systems, Religious Door and/or Entryway Displays, and Political Signs. A motion was made by Director Hamelin and seconded by Director Wills to approve all Policies and Resolutions as presented. All were in favor. Mrs. Callaway advised that the documents would be filed in the real property records of Harris County.


Director Svetlik proposed that Nottingham Country hold Bi-Annual Community Garage Sales. General discussion took place regarding a plan of action for the events. No action was taken at this time.


Director Svetlik proposed that NCCIA have U. S. flags displayed in the community in celebration of Patriotic National Holidays. Director Svetlik and Wills agreed to coordinate.


The Board reviewed the Board Referral List for the month of September. A motion was made by Director Hamelin and seconded by Director Brown to approve the disposition of the Board Referral List. All were in favor.


There being no further business to come before the Board, the General Meeting adjourned at 8:20 P.M. by motion from Director Wills and second from Director Galloway. All were in favor.





Secretary or Authorized Officer Date President or Authorized Officer Date