NCCIA Board Report
Nottingham Country Community Improvement Association, Inc.
Minutes of the Board of DirectorÕs General Board Meeting
Thursday, November 8, 2007
Pursuant to Article V, Section One, of the First Restated By-Laws
of Nottingham Country Community Improvement Association, Inc., the Board of
Directors meeting was duly called and held on November 8, 2007 at the Mason
Creek Community Center, located at 20201 Kingsland Boulevard, Katy, Texas
77450. Director Mach called the
meeting to order at 6:32 p.m.
Quorum was established. The
agenda was reviewed and approved after a motion from Director Hamelin and a second
from Director Brown. All
were in favor.
ATTENDING
|
|
|
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Don
Mach |
Vice
President |
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Kenneth
Gentile |
Secretary |
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Bob
Wills, |
Treasurer |
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|
Carol
Neef Brown |
Director |
|
|
Bruce
Hamelin |
Director
|
(Left
@ 7:15 pm) |
|
Allen
Hess, |
Director
|
Absent |
|
Shanon
Hole |
Director |
Absent |
|
Kim
Svetlik |
Director |
|
IN ATTENDANCE
|
Nancy Callaway |
SCS Management Services |
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Guests |
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Mark Stendahl, PE |
Consulting Engineer, LLC |
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Deputy Deborah Potter |
Pct. 5 |
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HOMEOWNERS/VISITORS
TO ADDRESS THE BOARD:
Sgt. Deborah Potter presented a brief crime analysis report for the
month of October. A question and
answer session was conducted.
Director Gentile distributed the Trespass Affidavit for Rennie Park. Sgt. Potter reported on three separate
incidents regarding park activity.
MINUTES:
The minutes of the General Meeting of the Board held on October 11,
2007 were reviewed and approved by the Board after a motion from Director Wills
and a second from Director Brown.
All were in favor.
COMMITTEE
REPORTS:
Architectural Review/Deed Restrictions –
The Monthly Architectural Review Report for the month of October
was presented in written form and reviewed by the Board.
Director Hamelin advised that Director Hess is now processing ACC
applications.
Community Relations/Social Report
No report.
Contract Deputy Patrol Report –
Director Gentile advised that the 2008 Harris County Law
Enforcement Agreement was delivered.
He agreed to review, execute, and return to SCS for mailing. The Board also addressed a request from
Green Trails MUD to enter into a shared agreement for services. The request was denied.
Environmental Committee – Director
Wills presented the Environment Committee Report
The following items were addressed:
Outback Steakhouse offered to sponsor Yard-Of-The-Month.
Sewer line repairs have been completed on a vacant lot on Rennie
Drive.
The paint ball area may be sold.
Landscape Committee Report
Director Wills presented the Landscape Committee Report. The following items were addressed:
Fuel costs have increased significantly enough to merit a surcharge
from Custom Cutters. A motion was
made by Director Wills and seconded by Director Brown to allow a surcharge of
up to $50.00 beginning with Custom Cutters next invoice. All were in favor.
Bob Gratzer will be requested to remove the trash at Rennie Park
once a week.
The holiday decorations are scheduled for installation the week of
November 11th.
Legal Liaison Report
Director Mach reviewed the written Delinquency Report dated October
24, 2007 indicating that 35 properties are past due.
The Board reviewed the attorney status report for the month of
November from Michael Gainer, Association Attorney.
TreasurerÕs Report
The financial reports for the month ending October 30, 2007 were
presented in written form for review and consideration of the Board.
The Board reviewed the 2008 Proposed Annual Budget. A motion was made by Director Wills and
seconded by Director Hamelin to adopt the 2008 Proposed Annual Budget as
presented. All were in favor.
Website Report
The Board reviewed the NCCIA Web Site Report for the month of
October from Sam Cresap, Web Master. Director Mach reported that Mr. Cresap is
working on updating the website.
Newsletter Report
Director Mach called for Board Member volunteers to submit
newsletter articles before November 22nd for the December edition. Proposed articles were addressed.
MANAGEMENT/FINANCIAL
REPORTS
Nancy Callaway, Association Manager, presented the Management and
Financial Reports.
CAMI REPORT
The Board reviewed the Common Area Maintenance Inspection Report
dated October 31, 2007. SCS was
requested to complete any electrical services noted. It was noted that the playground fall surface has been
installed.
ACTION ITEM REPORT
The Board addressed the Action Item Report with the following
updates:
Apartment Fence
The fence installation has been completed at the Place at Green
Trails Apartments.
ACC Guidelines Amendments
Director Hess will be a committee member.
Constable Dispatch
Director Gentile advised that he addressed dispatch issues with a
Precinct Supervisor who reported that there are new personnel that may need
additional training.
Holiday Decorations
Komp Horticulture has scheduled installation the week of November
11th.
OLD
BUSINESS
There was no old business addressed.
NEW
BUSINESS
There was no new business addressed.
DEED
RESTRICTION LIST
The Deed Restriction Violation Summary and Board Referral List for
the month of October were reviewed.
The Board approved the disposition of the Board Referral List after a
motion from Director Brown and a second from Director Wills. All were in favor.
MARK
STENDAHL REPORT
Mark Stendahl, Consulting Engineer, addressed the Storm Sewer
Rehabilitation Investigation Report previously e-mailed to the Board. A general question and answer session
was conducted. The Board requested
that Mr. Stendahl attend the annual meeting to present a summary of the
general situation. He agreed to
draft a report for the Annual Meeting within five days for review and
consideration of the Board.
ADJOURNMENT
There being no further business to come before the Board, the
General Meeting adjourned at 8:37 p.m. by motion from Director Wills and second
from Director Brown. All were in favor.
_____________________________ ______________________________
Secretary or Authorized Officer President or Authorized Officer
_________________________ _____________________
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